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Customs software · Automotive

Customs Declaration Software for Automotive Trade

Keep parts, vehicles and customs data moving together. CDUK lets your team file GB customs declarations in-house for vehicles, components and spare parts, with reusable data, document extraction and tools for multi-item entries. You see every filing, control every step and cut the cost per entry, from a single brake-pad order to a full parts consolidation.

  • GB CDS import & export
  • Multi-item entries
  • AI document processing
  • Road movement references
Discuss your automotive shipments
  • Start from a saved parts templatePick a template for the supplier and the parties and procedure are in place. Add this delivery's lines.
  • Apply saved settings to a partPick a saved automotive part and its commodity settings fill in, so nothing is retyped per line.
  • Catch gaps early, then submit in-houseMissing fields are listed by section. Your own team fixes them and submits the declaration.
  • Link the declaration to the crossing GMRVehicle, crossing and the declaration behind the load in one form. The reference links automatically.

In a nutshell

Automotive supply chains depend on accurate product detail and predictable handovers. A single consignment of parts can run to dozens of lines, each with its own description, value and origin, and the same catalogue can mix assemblies, components and raw materials. Keying that into a declaration by hand costs time on every shipment.

CDUK lets your team file GB Customs Declaration Service (CDS) declarations directly with HMRC. It extracts data from invoices and packing lists into a reviewable draft, organises the requirements linked to the commodity codes you select, and reuses saved parties, templates and earlier declarations across repeat entries.

Your team decides classification, origin, value and procedure, with real-time validation and our UK support behind you. Pay as you go, no monthly fee and no minimum volume. You can see what has been filed, what is waiting for review and what HMRC has responded to.

The part number problem

A part number is the beginning, not the description.

The same product catalogue can contain assemblies, individual components and materials with different customs treatment. CDUK keeps the specification, origin evidence and value for each part with the declaration, so your reviewer classifies from the facts. Every decision is recorded on the entry for the next time.

  • What the item actually is

    An assembly, a component sold on its own and a material may all appear under similar part numbers, and classification follows what the item is. CDUK's UK Tariff commodity code lookup and requirements mapping help your team choose the right code and see what it requires. Fewer wrong-code corrections means fewer delays at the border.

  • Where it really comes from

    Dispatch country and customs origin are different things, and a preferential claim needs its evidence in place. CDUK holds origin fields and attached documents on the declaration, so claims are made with the evidence in view. Our guide to exporting automotive parts covers origin and documentation.

  • What it is worth and why it moves

    Value follows the transaction, and the procedure follows the purpose of the movement. CDUK shows invoice values and procedure options in one guided workflow, so even a free-of-charge replacement is declared with a clear value and treatment. The purpose and value are recorded on the entry.

Illustrative example

One invoice, three different kinds of part.

A component invoice is a good test of a customs workflow. The lines below look similar in a catalogue but need different attention at review. CDUK extracts them into a draft and puts the open questions in front of your reviewer, line by line.

Component invoice

From invoice lines to reviewed goods items.

AI document processing extracts invoice and packing-list data into a draft, with each line presented for your review and no per-document fee. CDS commodity requirements mapping then organises the requirements linked to the codes you select.

  • Extracted lines arrive as a draft you check against the specification
  • Lines needing a closer look are flagged for your reviewer
  • Your team chooses each code, with lookup to guide it
Movements

Prepare for the movements your operation makes.

Automotive businesses send multiple kinds of shipment through the same customs process. Each raises different questions at review, and CDUK gives your team one workspace, templates and an audit trail to handle all of them in-house.

Illustrative example
ShipmentDetails to reviewWho confirms in your team
Regular production componentsCurrent quantities, values, classification and origin evidenceCustoms or logistics team with purchasing
Finished vehiclesVehicle specification, identification and applicable customs treatmentYour customs lead, with the vehicle's specification data
Replacement or warranty partsTransaction purpose and a supportable customs valueAftersales with customs
Goods sent for repair or returnedPrevious movement evidence and the appropriate procedureYour customs lead, with the earlier declaration cloned from CDUK

For warranty, repair and returned goods, your team chooses the procedure, and CDUK keeps the earlier declaration and evidence alongside it.

Repeat entries

Keep repeat entries current, not copied.

Automotive flows repeat, which is where reuse saves the most time. CDUK lets your team reuse what is stable, such as parties and earlier declarations, and review only what changes, so every repeat entry is quicker and consistent.

Reuse party information and suitable prior declarations

  • Saved parties
  • Cloning

Start a repeat entry from saved party details or a suitable earlier declaration, then update the shipment. It removes re-keying of the details that do not change between consignments. Your most frequent suppliers and consignees are only ever entered once.

  • Saved parties for suppliers, consignees and agents
  • Clone a suitable earlier declaration, then update quantities, values and references
  • Review the copy before submission, with validation checking it
See GB CDS filing
Getting started

Walk a real consignment through.

The quickest way to see the saving in time and cost is to walk a real consignment through the workflow. Our UK team will do it with you, using your own paperwork, and help set up your first lane.

  1. Pick a representative shipment

    Choose one that includes your usual mix of components, spares and any repair or return scenario.

  2. Bring the paperwork

    Share a sample invoice and packing list with sensitive information removed. We will show how extraction turns it into a draft, so you can judge it on your own documents.

  3. Walk through preparation

    See extraction, requirements mapping and bulk updates on your own lines, and where your reviewers check the draft before filing.

  4. Agree the next lane

    Decide which repeat shipments to bring in-house first, how you will review them and who in your team needs training.

Frequently Asked Questions

Questions from automotive businesses.

Can we use the same code for every spare part?

Classification depends on what each item is, so a catalogue category alone is not enough. CDUK's commodity lookup and saved templates let your team classify each distinct part once and reuse that decision on every later entry.

How do we handle origin on parts from the EU?

Dispatch country and customs origin are different, and any preferential claim needs its evidence. CDUK holds origin fields and attached documents on each declaration. Our guide to exporting automotive parts explains the principles. Our team can also help you set up origin and preference fields for your usual suppliers.

Does CDUK handle vehicle registration or type approval?

CDUK covers customs declarations: GB CDS, ENS, ICS2, NCTS, GMR and ELO on one account. Vehicle registration and type approval are outside it, and the rest of your automotive processes run as they do today.

How should we treat free-of-charge replacement parts?

Treat it like any other replacement: it still needs a declaration value and treatment. Record the purpose of the movement and the basis for the value on the declaration in CDUK, and your history keeps that reasoning for later reference.

Can repairs and returned goods be declared in CDUK?

Yes. CDUK guides you through preparing the declaration, and your team chooses the procedure, supported by evidence of the previous movement. Cloning the earlier declaration makes the return entry quick to prepare, and the history of the original movement stays one click away.

Can we reduce re-keying on large parts invoices?

Yes. AI document processing extracts invoice and packing-list data into a draft, and bulk item updates apply shared information across goods items. You check each line instead of typing it.

Does the price depend on volume?

Pay as you go, with CDS at a maximum of £25 per declaration, no monthly fee and no minimum volume. Regular and high-volume filers can choose a custom subscription with volume discounts. See our pricing page.

Explore related solutions

Related pages for automotive supply chains.

Show Us a Typical Parts Shipment

Bring one representative consignment and we will walk through how your team would prepare, review and file it in-house on CDUK. Pay as you go, with no monthly fee and UK support from our team. Register now to start filing on your own account.

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